In this article we cover:
- How to sign up for an account
- What equipment do I need?
- When creating a poll - how does it work?
- How do I create my first poll?
- How do I invite participants?
- How do I start a session?
- How do I run a poll?
- How do I show Q&A?
- Sending questions that can be completed at own time
- How many polls can I ask?
- How to share a session with a moderator?
- How to push host messages to participants
- Where is the class or meeting agenda?
- How do I delete my account?
- Ready to use polls, quiz & survey examples
- What is my account URL?
- Can I have multiple sessions?
- What is a Town Hall meeting?
- Weekly online staff meetings
- What about remote working?
- What about online education?
The only equipment you will need to set up and run your Vevox session is a computer with internet connection. If you are presenting your session online or through a webcast platform, then you will also need webcast software. No other hardware is needed.
Should you present in front of a live audience, you will also need a projector and computer connector to the projector. A microphone is also advisable to ensure your audience can hear you clearly.
You first need to sign up for a free Vevox account.
Once you have created your questions you must activate your polling by changing the session status to ‘Start’. Now your polling session is active and participants can join the session.
Share your screen with your participants in Present view or in a PowerPoint presentation. The first slide will always show the joining instructions for participants by providing a 9-digit Session ID or a QR code depending on your settings.
Your participants can now use their mobile devices to join your Vevox session and start participating in the polling. Should your participants not wish to join the session with their mobile devices, they can also join in from a computer screen logging in with their browser.
After you have signed up for a Vevox account you will be asked to set up your first Vevox session or meeting.
From the dashboard, you will have the option to create a session. When you select this option, you can give your session a name and then go ahead to enter your first question.
There are a couple of different question options depending on what type of plan you have. You can choose between multiple choice, rating, numeric, text, word cloud questions, using images in polls, LaTex questions and the XY Plot. The Q&A message board is available to all plans.
Follow these instructions to create your first question or watch this Getting Started video.
Inviting participants to your Vevox session is easy. There are two ways you can invite your participants to join your session. You can either invite them:
- Using a 9-digit Session ID, or
- Using a QR code
See the step-by-step instructions on how to invite participants.
Once you have populated your session with your polls & questions (it could be your own questions or you can use our pre-programmed sample questions) you need to activate your session before your participants will be able to join or see the questions. You can have your session in a start, stop or waiting state. When you first create a new session, it will always be in the waiting state. Be sure to change your meeting status to ‘started’ before polling commences. Read more about the different session status options.
You can either run your polling in a display to your participants by using Present view or by using your PowerPoint add-in in PowerPoint (this is only available for windows).
In Present view – you will be using your control bar at the bottom of the screen to open, close, show results or move on to the next question.
If you use PowerPoint, you can simply enter slideshow mode and run your presentation as you would normally do with the enter button or a click of your mouse.
The Q&A message board is available to all plans. From your dashboard, you select the Q&A option on the left main menu. From here, you can select to have the Q&A board activated on or off. Also, the moderation option for the Q&A can be selected at this point. You will be asked to ‘send an announcement to the Q&A board’.
Your typed up Q&A host message will appear in the Vevox session as soon as the session is started. Your participants will notice a red dot indicating a new unread message on the speech bubble option in the middle of the information and survey icons. Q&A will now be open and all participants can type ideas, opinions or concerns via the Q&A message board. Read more detail instructions on how to show Q&A to your participants.
For sure. If you want your participants to complete a questionnaire in their own time and at their own pace use the ‘Survey’ functionality. You can even send a self-paced quiz with scoring. Note that this functionality is not available for FREE accounts.
You can have an unlimited number of polls in your session. For free accounts, you will only be able to use the multiple-choice and Latex type of poll. To be able to ask rating, numeric, text polls, word clouds, add images in polls, XY Plot, self-paced quizzes & surveys you will need to upgrade your account. (To upgrade, from your Vevox dashboard click ‘Account’ and choose the plan that works for you, you can pay via credit card and gain access instantly.)
Do you want the assistance of a colleague or organizer to help you present your polls or moderate your Q&A sessions? You can easily invite another person or user to join your session. This person will be able to view, edit or control your session from another device. Follow these steps when sharing your session with another party.
For a host, it can be important to communicate messages to participants during sessions and send it to their devices. It works similar to sending a text message; type in a message, press send and the message will appear in the Vevox Q&A message board. Host messages will always appear in black on participant device screens so they can stand out from the rest.
You can send messages anytime to your participants by entering them in the Q&A section in your dashboard. Your first host message will appear on the joining slide in Present view (unless you have previously set up a customized welcome message) as well as in the Q&A board on participant devices.
When you set up your session, you can add an agenda or meeting session breakdown so your participants know what to expect. This agenda or session breakdown will be visible to all participants on their mobile devices as soon as they log in on the home screen of the app.
Should you wish to delete your Vevox account, please contact our customer success team who will be able to assist you. You can email them at firstname.lastname@example.org or alternatively use the live chat option at the bottom right-hand corner of our Vevox website.
Indeed we have! You can find them in the Polls section in your dashboard. Look for ‘Import‘ to find icebreaker & scene-setter questions, classic polling questions, evaluation & feedback questions, or a multitude of quiz questions on movies, music, sport, science, technology, maths & geography.
Your account URL is the web address that is unique to your Vevox account. You can find it in your browser's address bar at the top of the page. Click once to select the entire URL. It might read 'yourcompanyname'.dashboard.vevox.com/#/meeting/'uniquenumber'
Once you have logged in, you can change your password in the menu setting of your profile.
If you have an Enterprise plan for Business or a Pro/Institution account for Education you can run multiple sessions simultaneously. In all other accounts, you can only run one session at a time in ‘live’ mode where your session is in the ‘started’ state.
Everyone talks about Town Hall meetings. It is also called an Employee Comms or ‘All-hands’ meeting.
In a Town Hall meeting, management, executives or leaders try to keep their teams up to date on important information. In return, the teams are encouraged to ask questions to management, executives or leaders and give their feedback. Vevox is an effective tool to help facilitate this interaction & two-way conversation in an orderly way through the Q&A and moderation functionality.
The arrival of polling apps has transformed the meeting landscape. Live polling and text-based Q&A have become an expected feature at meetings in the modern workplace. Find out why you need a polling app in your employee comms meetings.
Now with the new norm of remote working, keeping communication channels open between the exec, employees, clients, and suppliers is even harder than before. Vevox helps facilitate a two-way channel of conversations & interaction through a mobile app that facilitates honesty, anonymity, and engagement when you need it most. It ensures everyone feels connected, valued & heard.
Class-based teaching has been replaced by hybrid and hyflex teaching with no guarantee of returning back to the old ways of traditional education. Vevox is here to help parents, teachers, universities, and tertiary education, facilitate student learning and interaction. With an easy-to-use mobile polling as well as Q&A system, it is simple to engage student understanding, give every student a voice and to make classes unmissable. Vevox has been used successfully by Warwick University, University of Oxford, University of South Hampton, and many others. For more information on student engagement read more about Vevox’s role in education.