Accessing my session data

After you have finished your Vevox session you'll want to be able to get at all the data you've captured and you can do this in the Data section of your dashboard.

In this article we show you how you can:

1. View a summary of some key stats in your session.
2. Download an Excel report containing all your polling, survey and Q&A data.
3. Download images of your poll and survey results.
4. Reset your session.
5. Share your data report with others.
6. Successfully interpret your data webinar
7. Share live data with colleagues

1. Session summary

The session summary shows you some key stats about your session such as:

1. • Total Participants - the total number of unique participants that joined your session since it started.
   • Active Participants - the total number of participants that have been partaking in answering polls, survey questions & submitting Q&A ideas, comments and liking those. 
   • Interactions - the total number of all interactions from the participants including poll responses, Q&A likes & submissions as well as survey responses. 
   • Participation rate - A percentage showing the proportion of total participants who actively engaged (Active Participants ÷ Total Participants).

Below the summary report you can also find four tabs with visual presentation of the:

1. Poll results
2. Q&A results
3. Survey results
4. Attendance

Each option has a short summary relating to the specific section. Scroll down to see the data in the dashboard.

2.Excel Data Report

To get your data report do the following:

Press 'Data' from the navigation menu.

Press the 'Download' button top right and select the 'Data report' option from the dropdown.

The report file is saved to the default download location on your computer. Use this sheet to download or print questions. 

In the report (or extracted results) there are separate worksheets containing different data. They include:

• Attendance - see who attended your meeting including what time they joined, what time they left. Read more about attendance tracking. 
• Polling Summary - see a summary result of each poll.
• Polling Results - see detailed breakdown of how each participant voted on each poll.
• Survey Summary - see a summary result of each question in each survey.
• Survey Results - see detailed breakdown of how each participant voted on each survey question.
• Q&A - a summary of all messages sent including number of likes, if they were published or not, the time that they were sent, labels added, announcements as well as identification if it was turned on.

The report you generate will vary depending on whether your session's Identification setting is set to 'Identified' or 'Anonymous':

• Anonymous Sessions: Participant names will not appear in the report.
• Identified Sessions: The report will include participant names and surnames.
• If your session is linked to Single Sign-On (SSO) or participants joined through an LTI integration, their email addresses will also be included in the report.

3. Data Images

You will find a list of all the polls and results underneath the visual summary of the polling, Q&A and survey tabs. 

In addition to downloading a spreadsheet of all your response data, you can download all your data images simultaneously. It will be saved to your downloads folder in a Zip file as separate PNG images. Your polls will be in your polls folder & all survey images in the survey folder. There will be no Q&A folder as the Q&A section contains no images. The session summary will appear separately in the Zip file, containing stats relating to all data in the session.

To download the result images of a poll or survey:

 Select Data from the navigation menu and choose the 'Download' button top right.

From the dropdown select 'Data images'. A Zip file will start downloading to your default downloads folder. Be patient as this may take a while. Navigate to the relevant zip file.

A session summary will appear with a polls folder (and a survey folder if you also had surveys). All the individual PNG files can easily be shared or embedded in an external infographics report. 

If you do not need all the images but just one or two, click on the actual poll result underneath the session summary for a quick download.  

The Q&A tab provides a summary of all feedback received. Below the summary, you'll find a list of comments, ideas, and feedback, sorted by the most liked and voted on, along with a breakdown of downvotes. Announcements are also included in this section. A detailed breakdown of all this information is available in the Excel report under the Q&A sheet.

4. Reset your session

Should you wish to clear all the data relating to this session, select the 'Reset Session' option at the top. All results will be removed, and you are ready to relaunch your session. This is a handy option if you did some test results that must be cleared before your session. Note that you cannot clear or delete individual poll answers. 

Presenter, Pro, Enterprise or Institution accounts also have the option to reuse their sessions when they want to ask different audiences the same polling questions, surveys or quizzes. Each time they reset their session, a copy of the data report in Excel will be stored in the session history.

Note that you cannot download the images of your polls in bulk from the session history after you have reseted your sessions.  If you press this download option only the Excel data will be downloaded.

If you want the different sessions' data images you have to click on the three dots next to the relevant session and then select the 'Data images' for each individual session. 

5. Share data report

 At the top of the Data report is a share feature enabling you to share the data report with anyone you wish. If you share the data report, the person receiving the link will be able to view all the results in the data report. (This can even be shared when the session is still live or ongoing.)

 Once you have selected the 'Share' button, you will be asked to turn on the sharing link creating a public link to the data report.

You can copy the link and share it with colleagues or clients alike. It is also possible to create a password as an extra security measure. 

Note that the data report cannot be exported to a PDF.

6. How to successfully interpret your data webinar  

7. Sharing live data with colleagues