We get a lot of questions about using a 9 digit Session ID as the access code for your Vevox sessions. This article discusses some of the reasons why we use it. As always if you have any feedback on this please let us know at support@vevox.com.
Click on the questions below to reveal the answers.
ANSWER: In short… security, simplicity, and peace of mind.
We’ve worked closely with our clients in the corporate and education sectors
to provide a solution that will satisfy their data security needs and obligations
in the age of increased scrutiny and GDPR, whilst ensuring ease of use for
presenters and participants.
ANSWER: All meeting ID’s are unique and generated automatically
by the system. This removes the chance of someone else using your chosen
ID at the last minute, or worse anyone inadvertently (or otherwise) joining
your session when not invited.
ANSWER: For many organizations that choose Vevox - this
would not pass their security standards and guidelines. A random number (one
in a billion in this case!) ensures it is highly unlikely anyone could stumble
across a live Vevox session ID, let alone guess what an ID might be for a
specific session or organisation. Using a company name, word or phrase could
lead uninvited guests directly into a session's schedule or content.
ANSWER: Other advantages of these ID’s are:
- There are no issues with languages or regional keyboards as the ID consist of numeric digits only.
- Users will not find themselves in the wrong session as a result of a typo or mishearing the instructions.
- No one needs to think about creating the unique ID, it is created automatically.
ANSWER: You can create custom URLs (for example using Bitly
or a URL you own) that the participant can navigate to, skipping the login
process completely and taking them directly into the session. However, we
recommend you consider the risks mentioned above in relation to your, or
your client’s data protection policies before using this method.
ANSWER: Yes, you certainly can. There is a toggle in the
present view options to stop if from appearing. Go to your session in the
session list. Select the more options (three dots) on your session card,
and go to the present view tab. At the bottom of the pop-up you can toggle
the 'Show joining instructions' as well 'Show QR code'.