Invite participants to my session & polls – Vevox helpsite

In this article we cover how to invite your participants by:

Using the 9 digit Session ID
Using the QR code
How to disable the QR code

Once your session has been created you are ready to invite people to join. 

There are two ways participants can join your session. They can either join your session

Using a 9-digit Session ID, or
Using a QR code

There are a couple of ways how you can communicate this to your participants.

Option 1: Using the 9 digit Session ID to invite participants

Before the session

Go to your sessions list in your dashboard.

Select the correct session card for your session and press the 'more options' (or three dots) icon. (Alternatively hover over the actual session card. It will bring up the option to view the session or invite participants if the session has not been started before.)

Select 'Invite participants'. A pop-up with session details will appear.

Select ‘Copy’ and press the close option.

Your invitation details showing your 9-digit Session ID is now copied to your clipboard.

You can now paste this information in your calendar to send the session invite, paste it in WhatsApp, send it via email, send an SMS, or use any other electronic platform you wish.

Another way to access your invitation details is to use the invitation link on the left side of the main menu. You will see this menu when you are inside a session.

During the session

When you launch present view the joining instructions automatically appear on the left side of the display.

They will remain here permanently so that any latecomers to your session can always see how to join the Vevox app and participate.

Participants now need to:

Open the Vevox app or the web client at https://vevox.app

Enter the 9-digit Session ID.

And press 'join'.

Option 2: Using a QR code to invite participants

To make it as easy as possible for your participants to join your Vevox session participants can always use the QR code in the Present view.  This feature is on by default. Participants can use the camera on their mobile devices to scan the QR code and automatically join the session. This option can be used for live or online events.

The QR code will display on the left side of present view below the standard joining instructions.

Once participants have scanned the QR code, a link will automatically open up on their mobile devices taking them directly to the welcome screen for the session.

At any time, you can click on the QR code in present view to enlarge it, so participants in the room can use their phones and scan it with their camera. Click again to reduce the size of the OR code.

To disable the QR code for your session:

Select the 'Settings' menu in the main navigation bar.

Select the 'Features' tab at the top.

Toggle the 'Show QR code' setting off.

Press 'Save'.

The QR code is available in Present view as well as in the Powerpoint Add-in. You can also enlarge the QR code, copy it, and send it as an image in a Teams chat, Slack Channel, WhatsApp message or whatever communications channel you prefer.

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