In this article we cover:
- Using the 9 digit Session ID
- Using the QR code
- How to disable the QR code
- Can you remove the Session ID?
Once your session has been created you are ready to invite people to join.
There are two ways participants can join your session. They can either join your session
- Using a 9 digit Session ID, or
- Using a QR code
There are a couple of ways how you can communicate this to your participants.
Option 1: Using the 9 digit Session ID to invite participants
Before the session
Go to your sessions list in your dashboard.
Select the correct session card for your session and press the 'more options' (or three dots) icon. Alternatively hover over the actual session card. It will bring up the option to view the session or invite participants.
Select 'Invite participants'. A pop-up with session details will appear.
Select ‘Copy’ and press the close option.
Your invitation details showing your 9 digit Session ID is now copied to your clipboard.
You can now paste this information in your calendar to send the meeting invite, paste it in WhatsApp, send it via email, send an SMS, or use any other electronic platform you wish.
Or you can also find the Session Invitation details when you go to the Participant section in the main navigation menu on the left side. Click on the 'Invite participants' option to copy the details.
During the session
When you launch Present view the joining instructions automatically appear on the left side of the display.
Participants now need to:
Open the Vevox app or the web client at https://vevox.app on their devices.
Enter the 9 digit Session ID.
And press 'Join'.
Option 2: Using a QR code to invite participants
To make it as easy as possible for your participants to join your Vevox session we also have a QR code in the Present view. Participants can use the camera on their mobile devices to scan the QR code and automatically join the session. This feature is on by default. The QR code can be used for live or online events.
At any time, you can click on the QR code in Present view to enlarge it, so participants in the room can use their phones and scan it with their camera. Click again to reduce the size of the OR code.
The QR code will display on the left side of Present view together with the standard joining instructions. Once participants have scanned the QR code, a link will automatically open up on their mobile devices taking them directly to the welcome screen for the session.
- Insert an instruction slide at the beginning of your slide deck
- A slide with the joining steps will automatically appear in your presentation
- Add this QR code to your Word, PowerPoint, email, WhatsApp, or messages.
To disable the QR code for your session:
Select the 'Settings' menu in the main navigation bar.
Select the 'Features' tab at the top.
Toggle the 'Show QR code' setting off.
Can you remove the Session ID?
Yes, you can remove the website URL and the Session ID that appears in Present view. There is a toggle in the Present view options to stop it from appearing.
Go to your session in the sessions list. Select the 'more options' (three dots) on your session card.
Select the Features tab. In the middle of the pop-up, you can toggle the 'Show joining instructions' to off.
An alternative way of removing the joining instructions is to do it from Present view itself:
In Present view click on the open dashboard view shortcut in your control bar.
Go to settings in the main menu.
Select the Features tab and toggle the 'Show join instructions' button to off. When you go back to Present view the joining instructions as well as the session ID will no longer appear.