In this article we cover:
- Using the 9 digit Session ID & QR code
- Enlarging the QR code in Present view
- How to disable the QR code
- Can you remove the Session ID?
Once your session has been created you are ready to invite people to join.
There are two ways participants can join your session. They can either join your session
- Using a 9 digit Session ID, or
- Using a QR code
There are a couple of ways how you can communicate this to your participants.
Participant Invite with session ID & QR code
Before the session
Go to your sessions list in your dashboard. Select the correct session card for your session and press the 'more options' (or three dots) icon.
Select 'Invite participants'. A pop-up with session details will appear.
Select ‘Copy’ and press the close option.
Your invitation details showing your 9 digit Session ID & QR code is now copied to your clipboard.
You can now paste this information in your calendar to send the meeting invite, paste it in WhatsApp, send it via email, send an SMS, or use any other electronic platform you wish.
You can also find the Session Invitation details by going to the 'Invite Participant' link in the dashboard on the left side. The link in the invitation will take you directly to the participant app for that specific session. Right click on the QR code and save the image if you need to copy the QR code individually.
During the session
When you launch Present view the joining instructions automatically appear on the left side of the display.
They will remain here permanently so that any latecomers to your session can always see how to join the Vevox app and participate.
Participants now need to:
Open the Vevox app or the web client at https://vevox.app on their devices.
Enter the 9 digit Session ID.
And press 'Join'.
Enlarging the QR code in Present view
To make it as easy as possible for your participants participants can use the camera on their mobile devices to scan the QR code and automatically join the session. This feature is on by default. The QR code can be used for live or online events.
At any time, you can click on the QR code in Present view to enlarge it, so participants in the room can use their phones and scan it with their camera. Click again to reduce the size of the OR code. Once participants have scanned the QR code, a link will automatically open up on their mobile devices taking them directly to the welcome screen for the session.
If you are using the PowerPoint add-in to present to your audience or you would like to send the QR link to participants before the meeting:
- Insert an instruction slide at the beginning of your slide deck
- A slide with the joining steps will automatically appear in your presentation
- Add this QR code to your Word, PowerPoint, email, WhatsApp, or messages.
To disable the QR code for your session:
Select the 'Settings' menu in the main navigation bar.
Select the 'Present View' section.
Toggle the 'Show QR code' setting off.
Press 'Save'.
Can you remove the Session ID?
Yes, you can remove the website URL and Session ID that appear in Present view. The Present View options include a toggle to prevent them from appearing.
Go to your session in the sessions list. Select the 'more options' (three dots) on your session card.
Select the 'Present view' section. In the middle of the pop-up, you can toggle the 'Show joining instructions' to off.
An alternative way of removing the joining instructions is to do it from Present view itself:
In Present view click on the open dashboard view shortcut in your control bar.
Go to settings in the main menu.
Select on the Present view section and toggle the 'Show join instructions' button to off. When you go back to Present view the joining instructions as well as the session ID will no longer appear.