Create my first session

 

Create Your First Session in Vevox

This article will help you create your first session in Vevox, covering basic setup and customization options. By following these steps, you’ll be ready to engage your audience with polls, Q&A boards, and surveys in no time.

In this article we cover:

• What is a session?
• Steps to create your first session
• Customizing your session settings
  1. The setup tab
  2. The features tab
  3. The identification tab
  4. The theme tab
  5. The sharing tab
• Pro tips for easier navigation
• Join our beginners guide to Vevox webinar

What is a session?

A session in Vevox is a dedicated space where you group all your polls, quizzes, surveys, and Q&A boards for a specific event or meeting. This can be for a face2face, online or hybrid event. Sessions can be edited, duplicated, reused, deleted, renamed and shared with a colleague. They also store all the data collected during the event.

We recommend creating a new session for each event or meeting, even recurring ones, to easily track engagement and interactions relating to that specific event. When you have a recurring events monthly or biweekly with the same polls the reuse option might be more relevant.

Steps to create your first or a new session: 

 Log in to your Vevox dashboard.  

Click the 'Create Session' button.

Enter your new session name and press 'Create'.

Your session is now ready and visible only on your dashboard.

By default, participants will join anonymously, nor be identified in the data report. To modify session settings or access additional features, use the options menu (three dots) next to the session name. Here you can:

1. Edit session settings
2. Duplicate the session
3. Invite participants 
4. Edit labels
5. Change the session owner or
6. Delete the session

Go back to your session list and select the more options menu (three dots) next to the session name  make the above changes. 

Customizing your session settings

To access session settings, open the ‘Settings’ tab from the navigation menu. You’ll find five main sections in the pop-up window:

1. SETUP TAB:

Here, you can provide general session information:

• Session details: Add a name, session date, title and a description (visible to participants in the app).
• Labels: Use these for easy organization and searchability.
• Scheduled date & time: Set a scheduled start date/time for reference helping participants with joining instructions and organizing your sessions by upcoming or past events. Adding a start date and time will not automatically begin your session—you’ll need to start and stop it manually. To change the scheduled date or time, simply select a new option from the calendar.

2. FEATURES TAB:

This tab allows you to configure the following features:

• Q&A settings: Enable the Q&A message board, apply moderation options and activating the downvotes.
• Poll settings: Control voting results display like real time results vs revealing results on poll close only,  or countdown timer options, and speed scoring.
• Profanity settings – enabling the profanity function for text, word clouds and Q&A.
• Present view settings: Show joining instructions via Session ID or QR code and display voting participation numbers.
• Webcast/Zoom integration: Link your session to webcasts or Zoom meetings with our Zoom integration . Contact support or setup help.

3. IDENTIFICATION TAB 

Define how participants log in and whether they are anonymous or identifiable:

• Anonymous: Participants remain unidentified, including in reports.
• Identified:
  • Show names: Participants enter a name & surname or use SAML authentication to login. Their names will be visible to all other participants when they comment on the Q&A board.
  • Hide Names: Participants' names will remain hidden from the Q&A board. However, any messages sent to the Q&A board, as well as responses to live polls and surveys, will still be identifiable in the data report.
  • Participant’s Choice: Participants can decide whether to appear as visible or anonymous during the Q&A. Any messages sent anonymously will remain fully anonymous to both other participants and in the data report. However, responses to live polls and surveys will always be identifiable in the data report.
• Passcode Protection: Add an entry code for security.
• SAML SSO authentication: participants can access Vevox securely using your organization's login credentials, eliminating the need for separate usernames and passwords.

4. THEME TAB:

Customize your session’s look by uploading logos or selecting background templates for Present view and the participant app.

5. SHARING TAB:

Share your session with colleagues or co-presenters to help manage the event.

Pro Tips for Navigation and Organization

• Compact View: Use the hamburger menu to collapse or expand the dashboard for easier navigation.
• Label Your Sessions: Add descriptive labels for quick searchability or for grouping them together with keywords.

Watch our quick tutorial video or join the Beginners Guide to Vevox Webinar for more tips and hands-on guidance.