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Create my first session

  • Updated

 

In this article we cover:

Steps to create your first session: 

Whether you are creating your first session or creating a new session the steps stay the same. 

number-steps_1_15x15.png Log In to your dashboard.  

number-steps_2_15x15.png Press the 'Create Session' button.

number-steps_3_15x15.png Enter your new session name.

number-steps_4_15x15.png Press 'Create'.

Note: The default identification setting for newly created sessions is Anonymous. This means that your participants are not required to enter a profile name to participate. Your participants will also not be identified in any reporting.

Create___give_your_session_a_name.gif

 

From here you can select the options menu (three dots) next to the session name to:

    1. Change the session settings
    2. Duplicate the session
    3. Invite participants or
    4. Delete the session

First_session_card.png

Create_session_settings.png

When you click on the Settings in the main navigation menu you will find a new pop-up window giving you setting options for:

  • SETUP TAB: General session info, session date, session name, the title of your session, a subheading and then a description (or agenda) of what you are going to share with your participants during the session. (The title, subtitle and description sections will appear on your participant app, once participants have joined your session). You can also add labels to your session card to make it easy when searching for a specific session.

Settings_-_Setup_tab.png

The scheduled start date and time is only used for reference in the joining instruction for participants as well as listing your meeting sessions in order of your upcoming & past sessions.  (By adding a start date and time, will not automatically start your session. You will still need to start and stop your session manually.)
  • FEATURES TAB: Access to features such as the -
      • Q&A settings - sharing a Q&A message board with your participants as well as the moderation setting for the Q&A board.
      • Poll settings - with the profanity filter, and also the on/off option to automatically display the voting results on poll close.
      • Present view settings -This section allows you to show the joining instructions with the 9-digit Session ID and/or to use a QR code to invite participants.
      • Webcast - enabling you to link your Vevox session to a webcast. Contact our team at hello@vevox.com if you would like to enable it or read more about our webcast setups.
      • Zoom integration - Vevox offers a special Zoom integration to ensure a seamless experience when hosting a Zoom call with audience participation. 

Settings_-_Features_.png

  • IDENTIFICATION TAB - in this section you select the settings if you want your participants to stay anonymous or have them identified during a session. You can also set up a passcode here, or SAML SSO authentication. Choose between the different participant identification options:
    • Anonymous - for sessions with or without passcode protection. Participants will always be completely anonymous in this mode, even in the data reporting. 
    • Identified - these sessions allow you to get your participants to enter a name or use SAML authentication to identify them.
      • Show names - participants names will be visible to all other participants on the Q&A board.  All live polls and survey answers will be identifiable in the data report.
      • Hide names - participants names will be hidden on the Q&A board.  Any messages sent to the Q&A board will be still identifiable in the data report.  Additionally, all live polls and survey answers will be identifiable in the data report.
      • Participant's choice - participants can choose for themselves if they would like to be visible or anonymous when using Q&A.  Any Q&A messages sent anonymously will be completely anonymous to other participants and in the data report.  All live polls and survey answers will be identifiable in the data report.
    • Passcode protection - set up a passcode that participants need to enter to be able to join the session. 

Settings_menu_3.png

Settings_menu_4.png

  • SHARING TAB: If you want to share your meeting with a colleague or another party to help manage the session when you are presenting.

Settings_menu_5.png

 

Easier navigation

If you want to create more screen space, click on the hamburger button on the left to contract your dashboard menu.

Main_navigation_menu.png Click on the hamburger button once again to expand the dashboard menu. Main_navigation_menu_contracted.png

Labeling your sessions for searchability

Currently, you cannot re-order or categorize your sessions in the dashboard, but you can label them to find the ones most often used or grouped together. 

To label your session:

Labelling_session_v3.gif

number-steps_1_15x15.png Go to the session list view.

number-steps_2_15x15.png Select the session(s) you want to label by selecting the tick box next to it.

number-steps_3_15x15.png Then enter the new label name in the search/filter bar in the top right and press 'Enter'.

number-steps_4_15x15.png Use the search/filter bar to search for your sessions. Labels can also be removed or multiple labels can be added to one session.

 

Watch this short video on setting up your first poll and launching it to your participants:

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