Create my first session

Create Your First Session in Vevox

This article will help you create your first session in Vevox, covering basic setup and customization options. By following these steps, you’ll be ready to engage your audience with polls, Q&A boards, and surveys in no time.

In this article we cover:

• What is a session?
• Steps to create your first session
• Customizing your session settings
  1. Session setup 
  2. Poll settings
  3. Q&A settings
  4. The identification tab
  5. App customization
  6. Present view customization
  7. Sharing your session
  8. Integrations
• Pro tips for easier navigation
• Join our beginners guide to Vevox webinar

What is a session?

A session in Vevox is a dedicated space where you group all your polls, quizzes, surveys, and Q&A boards for a specific event or meeting. This can be for a face2face, online or hybrid event. Sessions can be edited, duplicated, reused, deleted, renamed and shared with a colleague. They also store all the data collected during the event.

We recommend creating a new session for each event or meeting, even recurring ones, to easily track engagement and interactions relating to that specific event. When you have a recurring events monthly or biweekly with the same polls the reuse option might be more relevant.

Steps to create your first or a new session: 

 Log in to your Vevox dashboard.  

Click the 'Create Session' button.

Enter your new session name and press 'Create'.

Your session is now ready and visible only on your dashboard.

By default, participants will join anonymously, or be identified in the data report. To modify session settings or access additional features, use the options menu (three dots) next to the session name. Here you can:

1. Edit session settings
2. Duplicate the session
3. Invite participants 
4. Edit labels
5. Change the session owner or
6. Delete the session

Go back to your session list and select the more options menu (three dots) next to the session name  make the above changes. 

Customize your session settings

To access session settings, open the ‘Settings’ tab from the navigation menu. You’ll find seven main sections in the pop-up window:

1. SESSION SETUP:

Configure general session details here:

• Session name:  Add a name for your session like ‘Monday Standup Meeting’ (visible to participants in the app).
• Scheduled date & time: Set a reference start date/time to help participants with joining instructions and to organize sessions by upcoming or past events. (Note: This won’t start your session automatically— you’ll need to start and stop it manually.) To change the scheduled date or time, simply select a new option from the calendar.
• Profanity filter: enabling the profanity function for text, word clouds and Q&A.

2. POLL SETTINGS:

These default settings apply to all polls, but you can customize individual ones:

• Poll settings: Control voting results display whether it is  real time results or only after poll Adjust options like voting results labels,  countdown timers , and speed scoring.

By default, results show automatically when a poll closes, preventing participants from being influenced by others’ responses. If you’re using word cloud polls, you can enable real-time/dynamic results for specific polls.

3. Q&A SETTINGS:

• Q&A settings: Enable the Q&A message board, apply moderation options and activate downvotes.

4. IDENTIFICATION SETTINGS:

Define how participants log in and whether they are anonymous or identifiable:

• Anonymous: Participants remain unidentified, even in reports. (this is the most commonly used option).
• Identified:
  • Show names: Participants enter a name & surname or use SAML authentication to login. Their names will be visible to all other participants when they comment on the Q&A board.
  • Hide Names: Participants' names will remain hidden from the Q&A board. However, any messages sent to the Q&A board, as well as responses to live polls and surveys, will still be identifiable in the data report.
  • Participant’s Choice: Participants can decide whether to appear as visible or anonymous during the Q&A. Any messages sent anonymously will remain fully anonymous to both other participants and in the data report. However, responses to live polls and surveys will always be identifiable in the data report.
• Passcode Protection: Add an entry code for security.
• SAML SSO authentication: participants can access Vevox securely using your organization's login credentials, eliminating the need for separate usernames and passwords.

5. APP CUSTOMIZATION:

Make your participants' app experience unique by:

• Uploading event-specific image for the home screen
• Choosing app colors
• Adding welcome messages
• Including agendas & links

6. PRESENT VIEW CUSTOMIZATION:

The Present View is displayed to your audience during live sessions. Personalize it by:

• Adding your brand logo
• Using pre-set themes
• Changing colors
• Setting background images

7. SHARING YOUR SESSION:

Share your session with colleagues or co-presenters to help manage the event.

8. INTEGRATIONS:

Find all the links to our Vevox specific integrations including PowerPoint, Teams, Webex, Zoom etc.

Pro Tips for Navigation and Organization

• Compact View: Use the hamburger menu to collapse or expand the dashboard for easier navigation.
• Label Your Sessions: Add descriptive labels for quick searchability or for grouping them together with keywords.

Watch our quick tutorial video or join the Beginners Guide to Vevox Webinar for more tips and hands-on guidance.