What Add-in are you using?
At the moment, we do not recommend changing any other PowerPoint preferences when using the design ideas or layout for Office 365 Add-in (Beta).
In this section we cover:
- Changing the result labels
- Adding a count down clock
- Adding a sound to your count down clock
- Changing the layout of objects on your slide
- How to change the slide show preferences
The Vevox Add-in uses standard PowerPoint text boxes and shapes that can be selected and moved just like any other object in PowerPoint. The polling charts do not need to be the square bar chart in the middle of your slide.
We have included some useful tools to allow you to easily manage your layout and use your favorite PowerPoint preferences. It is also here where you can decide to show the control bar in your slides, displaying the number of votes received, when the poll is in waiting and when you already have voting results in the slide.
Check this video from timestamp 10:14 onwards for an explanation of PowerPoint preferences.
The PowerPoint preferences are designed to help you make changes and set defaults across all NEW slides and presentations to ensure consistency to your PowerPoint polling.
To set defaults for your PowerPoint slides follow these steps:
Select the ‘Preferences’ option from the PowerPoint ribbon.
A pop-up box will appear that looks like this:
From the pop-up box, you can change the settings of two main sections for
- Display Options or
- Slide Show options
A: Display options in Preferences
In the Display Option under Preferences, you can change a couple of settings including:
From the drop-down menu, you can select the data label type that will appear on your results slides.
The four choices are:
% - Shows the number of votes as a percentage.
123 - Shows the actual number of votes.
% (123) - Shows the number of votes as a percentage followed by the actual number of votes.
123 (%) - Shows the actual number of votes followed by the number of votes as a percentage.
- You can choose to show a countdown clock on all slides.
- The seconds that the countdown should last (10-15 seconds are normally enough).
- The size of the countdown clock in width & height.
- To allow the poll to close automatically at the end of the countdown timer.
This section offers you the choice to have a sound playing with the countdown clock. There is a default sound but you can also upload your own sound clip. If you want to do the latter, ensure your sound clip is downloaded and saved on your computer first, before uploading it.
It is advisable to choose the ‘Loop until vote is closed’ option so that the sounds finish the same time as the countdown timer.
You can also choose to play a different sound when the poll is closed or use the default sound.
The autofit uses the PowerPoint Slide Master to automatically adjust the chart layout to best fit your slide.
Should you prefer a different look, resizing the chart, or want to add images to your slide, you can do your own settings on each individual slide under the Display Options menu in the PowerPoint ribbon. Make sure the Autofit Charts Automatically is then unticked.
CHANGING THE SLIDE SHOW PREFERENCES
This option is a useful tool to help you as a presenter to follow from the Slide show mode if your poll is still in ready mode (not yet started) or if the poll is open and votes are taken in. This poll control box appears as default in the top left-hand corner of your slides in slide show mode. Here it is in orange.
The system allows you to choose to show or hide the polling control box in Slide Show mode. There are 3 types of Poll Control options to choose from:
- Standard – most often used. It shows instructions to Press Enter to start polling, if there are currently results present in the slide, or 'vote counter' showing how many participants are connected and have submitted a response.
- Subtle -Uses the same color codes with a small subtle square block without the writing.
- Response count only – only showing how many responses you had per poll in the color blocks.
The monitor settings are used to choose which screen you would like the poll control to display. You can show it on the slide show so all participants can see, or on the primary display if you are having two computers connected for the setup.
Position indicates where you can position the poll control box of your slide. Default is top left-hand corner.
Also watch this webinar for more PowerPoint Preferences details: https://www.youtube.com/watch?v=57hzM60WaIA