Wanting to wow your participants? Look no further than our word cloud.
What Add-in are you using?
In this section we cover:
- How to create a word cloud in PowerPoint
- Running a world cloud in PowerPoint
- Displaying your word cloud
- Changing the font of the word cloud
- Changing the colors of your word cloud
Word cloud polls can be set up either in PowerPoint or through the Vevox dashboard when using the Office 365 Add-in.
To create a word cloud in PowerPoint do the following:
Connect Your Session – Open PowerPoint, connect to your session, and access the task pane.
Create a Poll – Click + Create New.
Select Poll Type – Choose Word Cloud.
Enter a Question – Type in your question title.(Optional) Add an Image – Click the picture icon to upload an image from your computer or select from the built-in image library (not available for free accounts).
Enable Real-Time Updates – Turn on ‘Display real-time results’ to allow the word cloud to update dynamically.
Press ‘Create’ – Your poll is now ready
. Add a Joining Instructions Slide – Ensure participants know how to join the session.
Insert the Word Cloud Poll – Click Add Slide in the task pane. This will add two slides: one for the question and one for the results
Running a Word Cloud Poll in PowerPoint
Start the Presentation – Enter slideshow mode and advance to the question slide. The poll will open automatically.
Collect Responses – Give participants time to submit responses. The word cloud will grow dynamically as votes come in.
Close the Poll – Press ‘Enter’ when most responses are in. A ‘preparing results’ message may appear briefly.
View the Results – Once processed, the word cloud will display, showing the most frequently used words in larger text.
Results Displayed on All Devices – The word cloud appears in PowerPoint and on participants’ devices.
Displaying your word cloud
Word clouds can either:
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Show results only after poll closure (default setting).
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Update dynamically in real time as responses are submitted (enable this in custom settings).
When displayed, frequently used words or short phrases appear larger than those used less often. The layout may vary slightly between PowerPoint and participant devices due to screen size differences, but word sizes always reflect voting frequency.
Changing the font of the word cloud
To customize the font:
Navigate to the question slide in PowerPoint.
Click the text box.
Adjust the font as desired.
The updated font will appear the next time the word cloud is displayed.
Changing the colors of your word cloud:
The word cloud automatically adopts the colors from your PowerPoint presentation’s design theme.
To modify colors:
Select the Design tab from the PowerPoint ribbon.
Click Colors in the Variants section.
Choose Customize Colors and adjust the first five accent colors.
Save your new color scheme – the word cloud will now use these updated colors.
The word cloud takes colors from the first 5 accent colors. If you alter these colors and save them, they will then be used to theme the word clouds you generate.
Important Notes:
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PowerPoint word clouds use the slide deck’s color settings.
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The participant app follows the theme settings in the Vevox dashboard.
For more details on setting custom themes and color codes, refer to Microsoft article documentation.
In this section we cover:
- How to create a word cloud
- Displaying your word cloud
- Changing the colors of the word cloud
- Example of a word cloud on PowerPoint slide and on the mobile app
To create a word cloud follow the same initial steps as creating a new poll.
In the PowerPoint presentation under the Vevox Add-in tab:
Select the Add Poll Slide button from the ribbon.
Select the word cloud question type.
Enter a question title.
Select 'Add'.
When you open the vote participants can enter in text-based responses on their devices as well as emojis. Find out more about how word cloud works and get some tips.
Displaying your word cloud
Once your participants have sent in their responses, the word cloud results area can be placed anywhere and at any size on your slide. The word cloud will automatically adjust their look based on your current slide color scheme. Vevox elements behave just like other PowerPoint objects so you don’t have to compromise on your slide design.
For more information on where to place and position your word cloud responses, check our PowerPoint Add-in webinar from time stamp 11:09 https://youtu.be/EqlYO4mLPMA
Also watch from time stamp 28:34 to see how a word cloud poll is asked and answered.
Changing the colors of the word cloud
Our PowerPoint add-in uses the design theme of your presentation to set the colors of the word cloud.
If you want to view or edit these colors:
Select the 'Design' tab from the PowerPoint ribbon.
Select 'Colors' from the Variants section.
Press Customize colors.
Here you will be able to see all the colors that your default template uses.
The word cloud takes colors from the first 5 accent colors. If you alter these colors and save them, they will then be used to theme the word clouds you generate.
Example of PowerPoint slide and mobile app showing a word cloud.
You will notice that as the mobile screen has much less screen space, the word arrangement will be slightly different on the mobile screen to fit all the results on. But all the results will still be there.