Wanting to wow your participants? Look no further than our word cloud!
In this section we cover:
- How to create a word cloud in PowerPoint
- Running a world cloud in PowerPoint
- Displaying your word cloud
- Changing the font of the word cloud
- Changing the colors of your word cloud
Word cloud polls can be set up either in PowerPoint or through the Vevox dashboard when using the Office 365 Add-in.
To create a word cloud in PowerPoint do the following:
Connect Your Session – Open PowerPoint, connect to your session, and access the task pane.
Create a Poll – Click + Content. A content selection modal will appear.
Select the Poll Type – Choose Word Cloud.
Enter a Question – Type in your question title.(Optional) Add an Image – Click the picture icon to upload an image from your computer or select from the built-in image library (not available for free accounts).
Enable Real-Time Updates – Under 'Poll settings', turn on ‘Display real-time results’ to allow the word cloud to update dynamically.
Press ‘Create’ – Your poll is now ready.
Add a Joining Instructions Slide – Ensure participants know how to join the session.
Insert the Word Cloud Poll – Click Add Slide in the task pane. This will add two slides: one for the question and one for the results.
Running a Word Cloud Poll in PowerPoint
Start the Presentation – Enter slideshow mode and advance to the question slide. The poll will open automatically.
Collect Responses – Give participants time to submit responses. The word cloud will grow dynamically as votes come in.
Close the Poll – Press ‘Enter’ when most responses are in. A ‘preparing results’ message may appear briefly.
View the Results – Once processed, the word cloud will display, showing the most frequently used words in larger text.
Results Displayed on All Devices – The word cloud appears in PowerPoint and on participants’ devices.
Displaying your word cloud
Word clouds can either:
- Show results only after poll closure (default setting).
- Update dynamically in real time as responses are submitted (enable this in custom settings).
When displayed, frequently used words or short phrases appear larger than those used less often. The layout may vary slightly between PowerPoint and participant devices due to screen size differences, but word sizes always reflect voting frequency.
Remember: The word cloud appearing in your PowerPoint slide deck might appear slightly different from the layout of your word cloud on your participant's devices. This is due to the difference in screen sizes. Note the sizes of the words will always be in relation to the frequency voted for.
Changing the font of the word cloud
To customize the font:
Navigate to the question slide in PowerPoint.
Click the text box.
Adjust the font as desired.
The updated font will appear the next time the word cloud is displayed.
Changing the colors of your word cloud:
The word cloud automatically adopts the colors from your PowerPoint presentation’s design theme.
To modify colors:
Select the Design tab from the PowerPoint ribbon.
Click Colors in the Variants section.
Choose Customize Colors and adjust the first five accent colors.
Save your new color scheme – the word cloud will now use these updated colors.
The word cloud takes colors from the first 5 accent colors. If you alter these colors and save them, they will then be used to theme the word clouds you generate.
Important Notes:
- PowerPoint word clouds use the slide deck’s color settings.
- The participant app follows the theme settings in the Vevox dashboard.
- If you choose to use white or a very light color as one of your accent colors, on a white back ground, some words will not be visible in the word cloud.
For more details on setting custom themes and color codes, refer to Microsoft article documentation.