Vevox has you covered for any Zoom meeting or webinar. You can use the Zoom screen share option (
read this article), or our bespoke Zoom Integration (see article below).
This article covers the following sections:
This is feature is currently only available on a case-by-case basis for Pro plans and above. Please get in contact with us for more information at
support@vevox.com
Introduction to the Zoom Integration
With the new Vevox and Zoom integration there is no need to move between browsers and tabs, ensuring your virtual meetings are slick and engaging at the same time. The Zoom integration allows for a simple one browser solution with a split screen – showing the presenter on the one side and the Vevox application on the other.
Participants can take part in live polling, quizzing, surveys as well as Q&A sessions from within their Zoom meeting. All this can happen in an anonymous way ensuring honest feedback. The Vevox moderation settings allow you more control over your Q&A then the native Zoom chat functionality. This enables you to collect questions or comments and group them effectively, so you can choose how and when you provide answers.
For meeting hosts, it is the same easy way they are used to run their Vevox session – now they can use their favorite tool for their virtual meetings and webinars.
With Vevox you have instant access to your reporting data including all the poll, quiz and Q&A results captured. This data can help inform future sessions and is a useful record to reflect on your session.
This Integration is available for both Zoom Meetings as well as Zoom Webinar.
The Zoom integration uses the Zoom Meeting SDK for Web to embed a Zoom meeting in a Vevox session. As this is an SDK app the integration does not have an OAuth process, and therefore does not require any OAuth authorization (or deauthorization).
Watch this video for a quick overview of how to integrate Vevox into your Zoom meeting or follow the steps below:
Zoom Meetings: How to set up Zoom Integration as a Host
Only use Google Chrome as your browser when using the Vevox Zoom Integration.
Scheduled meeting
In Zoom
Schedule your Zoom meeting as normal and take note of the Zoom meeting ID as well as the Zoom passcode. (The Zoom meeting passcode is compulsory for all free accounts. It can however be turned off in the personal settings for paid accounts).
In Vevox
Create your session in the Vevox dashboard.
Click on the more options icon and select the ‘Settings’ option.
Go to the Features tab and turn on the ‘Zoom Integration’ option. (The Vevox support team needs to activate this feature for you.)
Enter in the Zoom meeting ID (10 digits).
Enter the Zoom meeting passcode. If it is turned off in your Zoom settings, you can leave it blank.
Click the ‘Save’ option. Your session card will automatically close.
Also paste the complete Zoom link into the
app info screen giving the participants another way to connect to the meeting when having audio issues.
Your message could look like this:
"IMPORTANT: If you experience any issues connecting to audio, please use this alternative link to access the meeting: [give full Zoom meeting link that looks similar to https://us02web.zoom.us/j/84272120952?pwd=NUFra3hqVkNPR2RLdjR3S0tVSmROUT09]
(You will still be able to interact with Vevox but on another device or browser window.)"
This way your participants can easily re-connect when having audio issues.
Press the ‘More options’ (three dots icon) again and select the ‘Invite participants’ A pop-up with session details will appear. Select ‘Copy’ and press the close option.
Your invitation details showing your 9-digit Session ID is now copied to your clipboard. You can now paste this information in your calendar to send the meeting invite, paste it in WhatsApp, send it via email, or use any other electronic platform you wish.
Note: Your invitation link will look something like this: https://vevox.app/m#/143948303 (Your 9-digit Session ID will be different.)
Participants need this new invitation link to join your Zoom meeting or they can use the link in number 6 above. When they paste this link into their browser it will take them automatically to the right Zoom meeting opening up a split screen with the video link on the one side and the Vevox application on the other side.
Populate your Vevox session with polls, Q&A, surveys or quizzes.
The meeting organizer launches the Zoom meeting in the normal way. They share their screen to show Present View or the PowerPoint slide deck.
New Meeting
Need to start your meeting straight away? You can also create a ‘New Meeting’ option in Zoom and find the Zoom Meeting ID and Zoom passcode from within the meeting.
Select the ‘New Meeting’ icon from within the Zoom application.
Once you are connected, click on ‘Participants’ in the control bar at the bottom of your screen.
Use the arrow, select ‘Invite’ and copy the invite link.
Paste this link as it will give you your Zoom meeting ID and Zoom passcode.
Follow steps 2-10 above.
How to access a Zoom Meeting as participant
When joining a Zoom meeting where polls will be asked, it is best to use your tablet or computer for a wider screen view.
Open Google Chrome.
Your meeting organizer will send out a link to join your virtual meeting. The link will look something like this: https://vevox.app/m#/143948303 (Your 9-digit Session ID will be different.)
Paste this link into your browser.
Ensure that you give Zoom permission to access your microphone & camera.
A split-screen will appear with the video screen on the one side and the Vevox application on the other side.
Take part in any polls, Q&A, or quizzes from within your Zoom meeting.
Use the square in the top right-hand corner of the Zoom split to minimize the video streaming or to bring the video link back in view again.
NOTE: If you experience any issues connecting to audio, please use this alternative link to access the meeting: [give full Zoom meeting link that looks similar like https://us02web.zoom.us/j/84272120952?pwd=NUFra3hqVkNPR2RLdjR3S0tVSmROUT09]
How to answer polls in Zoom
Your first Vevox screen will be a welcome/information screen.
Once the polls have been launched by the session host you can make your selection when voting.
If Q&A is activated there will be a red dot on the double speech bubble indicating that it is active and that your input is required. Press ‘Send’ when you are ready to submit your input.
If you are required to fill in a survey, the survey icon will have a red dot. (Note that if there is no survey, the survey icon will not appear on the home screen.)
Zoom Webinar: How to set up Zoom Integration as a Host
When using the Webinar functionality, your participants will not be able to take part anonymously.
In Zoom
Schedule your Zoom Webinar as normal in the ‘Schedule Meeting option’ and take note of the Zoom Meeting ID and the Zoom passcode. (The Zoom meeting passcode is compulsory for all free accounts. It can however be turned off in the personal settings for paid accounts). Watch this video to see what setting to choose within Zoom for a webinar.
In Vevox
Create your session in the Vevox dashboard.
Click on the more options icon and select the ‘Settings’ option.
Go to the Features tab and turn on the ‘Zoom Integration’ option.
Enter in the Zoom meeting ID (10 digits). Enter the Zoom meeting passcode. If it is turned off in your Zoom settings, you can leave it blank.
Then select the ‘Webinar’ option. A pop-up will appear indicating that the Zoom Webinar requires participants to provide an email address. Click the ‘Ok’ button. Identification will automatically be turned on for your profiles in the session card.
Click the ‘Save’ option. Your session card will automatically close.
Press the ‘More options’ (three dots icon) again and select the ‘Invite participants’ A pop-up with session details will appear.
Select ‘Copy’ and press the close option.
Your invitation details showing your 9-digit Session ID is now copied to your clipboard. You can now paste this information in your calendar to send the meeting invite, paste it in WhatsApp, send it via email, or use any other electronic platform you wish.
Note: Your invitation link will look something like this: https://vevox.app/m#/143948303 (Your 9-digit Session ID will be different.)
Participants only need this new invitation link to join your Zoom Webinar. When they paste this link into their browser it will take them automatically to the right Zoom webinar opening up a split screen with the video link on the one side and the Vevox application on the other side.
Populate your Vevox session with polls, Q&A, surveys or quizzes.
You can launch your session from either ‘Present view’ or PowerPoint. The Zoom integration will show the polls, Q&A, surveys or quizzes in the Zoom link.
Your webinar will automatically start recording in Zoom once the meeting has started.
How to access a Zoom Webinar as a participant
Your meeting organizer will send out a link to join your virtual meeting. The link will look something like this: https://vevox.app/m#/143948303.
Paste this link into your browser.
Zoom Webinar will require participants to provide a name, surname and email address. Select the tick mark to confirm your details. All your polling, Q&A or survey interactions will now be identified. An alias can be used as an alternative.
Take part in any polls, Q&A or quizzes from within your Zoom webinar.
Use the arrow in the top right-hand corner of the Zoom split to minimize the video streaming or to bring the video link back in view again.
Troubleshooting
When you cannot connect or link to the Zoom meeting or webinar, ensure that:
- You are using Google Chrome as a browser.
- You have given permission for Zoom to access your microphone or camera.
- Your meeting host has started the meeting in Zoom as well as in the Vevox dashboard.
Example of using the leaderboard and quiz functionality with the Zoom integration.
Example when using Q&A with the Zoom Integration.
