Need help when hosting a session? In this article we show you how to share your session with another person or user. This way you can include another colleague, organizer, moderator or collaborator when presenting your session to participants.
Consider the following when sharing your session:
- You can only share a meeting with another user in your account. Ask your company’s Vevox representative to add a user if they are not yet active on the Vevox account.
- Once you've shared a meeting, the other users can do everything you can, including deleting the meeting.
- The only thing another user can't do is ‘unshare’ the meeting with the meeting owner.
- Sharing your meeting session grants access to this specific meeting session only, NOT every meeting in your dashboard.
When you create a new Vevox meeting you become the meeting 'owner'. Only you can view, edit or control the session.
If there are multiple users in your account you can share your session with them so they too can view, edit or control it.
You might want to do this if you are co-hosting a session, giving a colleague access to download reports, sharing Q&A moderating responsibilities or controlling the polls.
To share your session with another dashboard user
Go to your meetings list.
On the meeting you want to share, press the 'more options' (or three dots) icon.
Select the 'Sharing' tab.
Under 'Meeting management sharing' start typing the name of the person you would like to make a co-host.
Select the person from the list of names that appear.
The user you shared the session with receives an email notification, which is also copied to you. If your colleague's name does not appear in the drop-down list where you need to enter their name, get in contact with your company's Vevox representative to add them to the account.
The same functionality is also available from your control bar in present view when clicking the more options (three dots) icon. Select the ‘Sharing & Privacy’ option. It will take you to the same pop-up for sharing instructions.
Receiving an error message: "Failed to load users"?
For all Enterprise, Institution & multi-users – when you want to add a co-host, colleague, or organizer to your session, and you receive the message “Failed to load users” this might be due to your internet connection.
When the user list is failing to load do the following: