Vevox allows participants to vote anonymously in polls, upvote Q&A comments, and complete surveys and quizzes straight from within Microsoft Teams. This easy integration can be added to a Teams Chat, Channel or Meeting. In the meetings and video calls, Vevox will appear clearly on the side panel and requires no switching of screens. International companies and world-class universities use this secure platform to interact with colleagues, clients, and students.
Vevox can also be added to Microsoft Teams in either the Web or Desktop versions. Once the integration is added by the host, Teams users, including mobile users will automatically see the Vevox app in their Teams meeting.
This article covers the following sections:
- Short overview video
- Add Vevox to your Teams meeting
- Channel meetings
- Alternative way of adding Vevox before your Teams meeting
- Adding Vevox to Teams during your meeting
- Sharing Present view
- How to manage Q&A
- Participation limits
- Best practices when using Vevox inside Teams meetings
- Teams webinars
- Replace a Vevox session with another
- Remove Vevox from your meeting
- Accessing Vevox from your mobile device
- Managing Vevox from a single screen
Watch this video on how to:
- Use Vevox in MS Teams as a participant as an add-in (timestamp start to 2:32)
- How to run Vevox inside MS Teams as a host (timestamp 2:33-3:28)
- How to set up Vevox into your MS Team as a host (timestamp 3:29-end)
Adding Vevox to your Teams Meeting
From your desktop version, you can go to the Apps icon to the left of Teams and search for Vevox.
To add Vevox, select the ‘Add’ button. Sometimes it has a dropdown to choose from for where you can add the app.
Select the relevant meeting and press the ‘Set up as a tab’ button.
Enter the 9-digit session ID for the Vevox session you want to link to your chat, channel or meeting when prompted. Press ‘Save’.
Your Vevox participant application is now linked to that specific meeting and will appear inside your Teams application – see below.
From here, your audience is able to send in questions via the Q&A board, answer polls and complete surveys exactly like they would do if they were using the Vevox mobile app on their phone or in a web browser.
Some of our education clients regularly use pre-set-up Channel meetings. From within the Channel, select the meeting, search for Vevox and then add it. The meeting can be recurring or a once-off.
Alternative way of adding Vevox before a meeting:
From your calendar, open the meeting invite and select the ‘Add a tab + ’.
Search for Vevox and enter the 9-digit session ID of the session that you want to link to this meeting. Press 'Save'.
All meeting participants will see a Vevox tab at the top as soon as they join the meeting.
Adding Vevox during a meeting:
You might realize during a meeting that Vevox can add clarity to the discussion or reach general consensus without the debate.
After the meeting starts, select ‘Apps +’. Search for Vevox, enter the 9-digit session ID press the ‘Add’ button.
The Vevox icon will now appear at the top and the session will show in the side panel of the Teams meeting.
Sharing Present view as a meeting host
If you would like to share the complete Vevox experience, use the ‘Share screen’ button from within the MS Teams meeting. You participants will be able to see the ‘big screen’ version in the main meeting frame with the participant application still open and available for answering polls on the sidebar.
How to manage your anonymous Q&A from the Vevox Teams integration
The benefit of using the Vevox Q&A is that your participants can truly stay anonymous when contributing comments, suggestions and ideas. This is unlike the Teams native chat functionality that reveals a name next to each comment. It encourages true honest feedback and creates a safe space to mention the real issues. And all the Q&A feedback as well as polling results will be captured in the Vevox data report for further analysis.
The default session set up is that all participants are anonymous. The Q&A moderation setting can also be set to On, Pause or OFF in the meeting settings under the 'Features’ tab. We suggest that you keep the moderation off for a simple Q&A experience. If you would like to review & filter all responses before they are shared on the Vevox tab for all to see, turn the moderation to ‘On’.
From the Q&A section in the navigation menu in your Vevox dashboard, type in the message or announcement that you would like to send to the Q&A board. Press the send button. This message will appear at the top of the Q&A board in the Vevox tab in MS Teams.
When participants first join the meeting in MS Teams they will see the welcome/information screen in the Vevox tab. Participants can navigate to the Q&A board by clicking on the double speech bubbles within the Vevox tab. The red dot indicates that there are unread messages in the Q&A board.
Participants can enter their comments and feedback in the ‘Ask a question’ section or upvote other comments using the thumbs up icon.
From the Vevox dashboard, messages can be sent to archive or marked as favorites by the host.
When you are in a Teams meeting or call where Vevox is being used, but cannot see the Vevox logo at the top of the toolbar you will need to update your version of the Microsoft Teams application and re-join the meeting/call.
If you still can’t see the Vevox logo at the top of your meetings toolbar, go to www.vevox.app to access the session via your browser (desktop or mobile). Get the session ID from your host to enjoy the same audience interaction alongside the Teams meeting.
Participant limits in Teams
A normal Microsoft Teams meeting allows a maximum of 1000 attendees. For large meetings with over 1,000 participants – any people that join the Teams session over the 1000 limit will only be able to view the video feed of the Teams meeting – called Teams Lite. This means the Vevox add-in would not be available to those participants in the sidebar of the Teams meeting. But they can still take part by joining the Vevox session on their phones - they would need the 9-digit session ID to join.
Best practices when using Vevox & Teams
- Make sure you have an account with Vevox, and if you don’t sign up for one!
- Ensure you've created a Vevox session so that you can add it into Teams.
- Be prepared by adding the Vevox add-in in advance of a meeting. You can also add it during the session if you forget – but it is better to add it in advance.
- In addition, you can add Vevox to Channels and individual chats if you wish.
- Communicate to your meeting attendees when the Vevox app has been added and/or when you've started the session and tell them how to open it by clicking on the Vevox icon at the top bar in your Teams meeting. Vevox is not ‘forced’ open.
- If you have a survey as part of your Vevox session, send the web app link of the session in the MS Teams chat in order for participants to complete the survey via the web app after the session. This grants users time to work on the survey on their own time.
- All editing for the Vevox settings must be done by the facilitator/meeting host in the Vevox dashboard through the browser version.
Webinars in Teams
You can also host successful webinars in Teams like a Christmas quiz. Read about your Teams webinar setup in this article.
Replace a previous Vevox session to your recurring meeting
Go to the meeting invite, click on the Vevox tab, select settings and enter a new session ID.
Remove Vevox from your meeting
Go to your meeting invite, click on Vevox in the top tab, and select 'Remove'.
Accessing Vevox from your mobile Teams app
It is also possible to access Vevox on your mobile device if you are in a Teams meeting. If the host has already added Vevox to the meeting, attendees can access Vevox by selecting the three dots, clicking on Apps, and then select to add Vevox.
Guide to managing Vevox for MS Teams in single screen setup
Read this guide to easily manage your Vevox session in your Microsoft Teams meeting or video, when you have a single screen set up.