Vevox can be incorporated into your Microsoft Teams channel enabling you with the best features of Vevox within your daily video and chat communication platform.
Use Vevox for secure Q&A and live polling at any point during your Teams meetings and video broadcasts. Your team can share ideas or anonymous feedback, take part in interactive quizzes and instant online polls all from within your Teams channel.
This integration shows the Vevox participant view within your Teams channel. Participants can now take part in the polls and Q&A without using any mobile devices but vote straight from within the Teams meeting.
Steps to use Vevox when hosting a Microsoft Teams meeting
1. How to set up your Vevox session in the Vevox dashboard
Create a Vevox session.
Start the Vevox session and note the 9-digit Session ID.
Set up your session polls & questions.
Make sure your session is set to the 'Started' status mode before you start your Teams meeting.
2. How to setup Vevox for your Microsoft Teams Channel
To add Vevox into your Microsoft Teams, go to your Teams platform and login.
On Microsoft Teams, click on the ‘Apps’ section and search for ‘Vevox’ using the ‘search all’ bar. Then click ‘Add to a team’.
Choose which team or channel you would like to setup the Vevox tab with by using the ‘teams or channel name’ search bar. Once you’ve selected an option, click the ‘setup a tab’ button.
A pop up will appear in Teams giving you the option to add in your 9 digit Session ID. Go to your Vevox dashboard, click on the meeting you want to invite your team to, and copy the meeting ID. Paste the Session ID into the empty ‘Meeting ID’ in the Teams popup and click ‘Save’.
The Vevox tab at the top of your channel will now show an embedded Vevox Web App, enabling your team to participate in polls, anonymous Q&A, quizzes and more without needing to leave your Teams channel!
Tips for using Vevox on Teams
- Before you run your Teams video meeting, ensure you have created a Vevox session in your dashboard that is live with all your content and customizations.
- Remember you as a session host will still need to use present view in your Vevox dashboard to open and close your polls.
- Even though your participants are joining from the ‘Vevox tab’ in your Microsoft Teams’ channel, it’s important to share the Vevox 9 digit Session ID with them to ensure they are able to join your Vevox session. Share it in the Chat or email beforehand.
- Participants will be able to have your Teams video showing in a window, whilst looking at the Vevox tab to take part in polls and Q&A, making it easy for them to be able to view both displays at once throughout the session. Participants might need to resize their video screen to ensure they can see both the video screen as well as the Vevox tab at the same time.
How to manage your anonymous Q&A from the Vevox Teams integration
The benefit of using the Vevox Q&A is that your participants can truly stay anonymous when contributing comments, suggestions and ideas. This is unlike the Teams native chat functionality that reveals a name next to each comment. It encourages true honest feedback and creates a safe space to mention the real issues. And all the Q&A feedback as well as polling results will be safely captured in the Vevox data report (in Excel format as well as results images) for further analysis.
To manage your Q&A session in Teams do the following:
Set up your Vevox session in the Vevox dashboard. The default session set up is that all participants are anonymous. You can check it by going to the session card, selecting the more options (three dots) and then choose ‘Settings’.
Under the Features tab the 'Identification' section with 'Profiles' will be turned off and greyed out.
The Q&A moderation setting can also be turned on or off in the meetings settings also under the 'Features’ tab. We suggest that you keep the moderation off for a simple Q&A experience. If you would like to review & filter all responses before they are shared on the Vevox tab for all to see, turn the moderation to ‘On’.
From the Q&A section in the navigation menu in your dashboard, type in your message or announcement that you would like to send to the Q&A board. Press the send button. This message will appear at the top of the Q&A board in the Vevox tab in MS Teams.
When participants first join the meeting in MS Teams they will see the welcome/information screen in the Vevox tab. Participants can navigate to the Q&A board by clicking on the double speech bubbles within the Vevox tab. The red dot indicates that there are unread messages in the Q&A board.
This is an example of what the participants will see once they are part of the MS Teams meeting and has signed in with the 9 digit Session ID.
The host message will appear at the top in the Vevox tab under the Q&A board.
Participants can enter their comments and feedback at the bottom in the ‘Ask a question’ section. Then press the arrow to send their message.
From the Vevox dashboard messages can be sent to archive or marked as favorites by the host.
For more functionality, reviewing processes and showing published Q&A messages read more about managing Q&A messages.
Setting up a new Vevox session for the same MS Channel or Team
In some instances, the session host might have repeat or weekly sessions where they would like to use the Vevox integration with MS Teams, asking different questions at each session but to the same MS Team or Channel.
As your Vevox integration is already set up to a specific MS Channel or Team, you only need to link the Channel or Team to a new Vevox session.
To link your current MS Team or Channel to a new Vevox session follow these steps:
Set up a new Vevox session in your Vevox dashboard and note the new 9 digit Session ID number.
Populate your session with your new polls and questions.
Put your session status in the ‘Started’ mode.
Link the new session with the Vevox integration by going to the Vevox Tab at the top, and select the drop downs arrow.
Select the ‘Settings’ option.
Enter the new 9 digit Session ID number. Press the ‘Save’ button. Your new session will now be linked to your current MS Teams or Channel.
How to remove the Vevox tab from your MS Team or Channel
It is easy to remove your Vevox application from your specific MS Team or Channel. Note that you can always add it back to your Channel or Team at a later stage.
Follow these steps to remove Vevox:
Go to the Vevox Tab at the top, and select the drop downs arrow.
Select the ‘Remove’ option.
A pop-up window will appear asking you if you would like to remove the Vevox tab.
Your Vevox tab will now be removed from your MS Channel or Team.
Adding your Vevox tab back is just a click away. Select the 'Plus' sign at the top of your tabs. A pop up with all your recent MS applications will appear. Click on the Vevox icon.
You will be asked to supply to link a Vevox Session again. Enter the relevant 9 digit Session ID and click 'Save'.
Your Vevox application will now appear in the tab at the top again.
